Winning tenders is critical to the development and life of your business, but where do you begin?

Winning tenders is critical to the development and life of your business, but where do you begin?

Time and time again, I see businesses commence bidding for government work only to shy away from submission due to not being ready to go through the process.

Tender Readiness is critical for success in an ever increasing competitive market and there is a plethora of free resources available on various government websites to assist businesses in preparing themselves for the tender process.

Having worked with government procurement processes over a 22 year period, I can honestly say that there are steps businesses can take in advance to enhance their chances of success through a competitive process.

Our top five tips to readiness are:

  1. Conditions of tendering: Ensure you have fully understood the mandatory requirements to tender before spending time and resources preparing your bid. This can include having the necessary insurances in place to protect yourself, the public and the client.

  2. Management Systems: Having in place a robust management system that incorporates the provision of quality, environmental management and work, health and safety goes a long way in a competitive tender process. If your business doesn’t  have in place a management system, it would be a good idea to start documenting a policy statement showing your commitment to quality, environment and safety.

  3. Experience and Capacity (evaluation criteria): Make sure you can write a compelling submission against each weighted evaluation criteria. Ensure you haven’t bitten off more than you can chew by selecting tenders that fit within your scope, skills and capacity. Don’t forget you must deliver the job according to the contractual specifications.

  4. Value of Money: It is not easy ensuring you’re in the ball park when bidding for government work. However, getting this Quoting or getting the right price is imperative to bidding in a very competitive market. Do your research and find out what others may charge for similar work.
  5. Know who your competitors are: It is soimportant to know who you are writing your bid against. Do some research on the companies that you think might also tender for the job and write your bid to knock them out of the race.

For more information, get in contact with us at support@procurespot.com

Audits can be positive for your business and here’s why!

Audits can be positive for your business and here’s why!

Unfortunately, there is a negative stigma surrounding the word “audit” when by its very nature, it should encourage energy for a culture of continuous improvement.

Generally, audits cause us to focus on documented information, they incite corporate fear of non-conformance and ultimately can cause businesses to behave in ways that are contrary to the objectives of the audit.

Perhaps we could alter our language. Maybe we could call it a “getting it right” review where we seek to catch you in the process of getting it right while offering opportunities to improve.

Audit’s are necessary to ensure organisations are doing what they say they do as part of their management systems – including conformance with international standards and compliance with legislative requirements. When conducted in a positive way, the benefits can be endless.

Where to from here? Organisations (including third party certifiers) need to transition from a culture of reactive conformance to a forward-thinking culture of relevance and innovation. International standards have updated their rhetoric and moved away from a clinical and prescriptive nature of documented conformance for a more flexible requirement offering an opportunity for SME and government agencies to innovate.

The market needs to react to this emerging requirement and respond effectively with digital platforms that automate the heavy hitting parts of a management system, moves away from the generic and allows organisations to get on with the business of innovating, growing and performing to higher standards for their customers and end users.

For more information, get in contact with us at support@procurespot.com

Are you conforming with this ISO requirement?

Are you conforming with this ISO requirement?

Management Reviews are ideally conducted every 6 to 12 months. These reviews ensure your management system(s) remain effective and relevant to the strategic objectives of your business.

If you’ve been working towards certification or recently attained certification, you know how much work is involved. 

At Procure Spot, our facilitated management reviews can fundamentally increase the effectiveness of your system and the prosperity of your business.

All businesses face risks, the key to any business success is how to manage those risks effectively.


What we do

Our approach is conducted through a combination of assurance and consulting. In other words, we assure you that the systems and procedures in place are designed and maintained to keep your business growing through continuous improvement. 

Our consultants, offer you advice to ensure your system remains suitable, adequate and effective and any opportunities for change or improvement are implemented in a streamlined way.

We are qualified to audit the following systems to ISO standards:
·        ISO 9001:2015 Quality Management
·        ISO 45001:2018 Occupational Health & Safety
·        ISO 14001 Environmental Management

For more information, get in contact with us at support@procurespot.com